YOU CAN DOWNLOAD THE FORM VIA THE “FORMS & DOWNLOADS” SECTION UNDER “EXHIBITING”.  DOWNLOAD AND FILL OUT THE FORM AND SEND TO INFO@LASCREENINGS.ORG.  YOU CAN FIND EXHIBITING FORMS FOR SUITES & MEETING TABLES.  AT THE MOMENT, WE DON’T HAVE ANY SUITES.  ONLY MEETING TABLES.

the exhibiting suites & MEETING TABLES are 100% non refundable

THE CONVENTION IS BEING HELD AT

THE HOLLYWOOD ROOSEVELT HOTEL

7000 Hollywood Blvd, Los Angeles, CA 90028,  USA

You can see different layouts and pricing by clicking on exhibiting (main menu) and click on suite layouts and pricing.  for availability on certain suites, e-mail Isabella Marquez at imarquez@eventstm.com

dates for independents is May 15-17, 2025.  if you are removing beds (or any other furniture) you need to check-in may 14TH.  if not, you can check in on may 14th.  check-in time is 4:00 PM, check-out time is 11 AM.

if you are planning to hold meetings on the day of your check out, passed noon, you will need to rent it another full day.  

EVERYONE NEEDS TO REGISTER.  BUYERS REGISTER FOR FREE.  Follow the registration link under “Attending.”

YES.  ONE (1) FREE BADGE IS INCLUDED WITH EACH EXHIBITING SUITE.  IF YOU HAVE 2, SUITE, YOU’LL GET (2) FREE BADGES, ETC.  INSTRUCTIONS ON REGISTERING THE FREE BADGES WILL BE INCLUDED WITH YOUR SUITE CONFIRMATION.

Outside Your Exhibiting Suite: you are not able to place any banners or posters outside your suite, in the hallways.  security will remove any items outside your suite as it is a fire hazard. 

We recommend ordering the graphic door sign with your suite number.  you can download the order form via forms & downloads.

Inside your exhibiting suite:  you are not able to tape anything to the walls, frames and/or furniture. 

We have some graphic options that you can order from our authorized vendor.  You can find these options via the forms & downloads section.

exhibitors are only allowed to hold meetings in their exhibiting suites/space not in the lobby, lounge, or restaurant.  

You are able to connect to the TV’s inside the suites (via HDMI, USB).  For more details on the TV’s, refer to the forms & downloads section under Exhibiting.

if you are not sleeping in the bedroom of the exhibiting suite and are holding meetings in the bedroom:  bed removal is $250.00.  Other furniture can be removed for the following pricing:

Please reach out to hotel contact for more information.

new this year:  if excessive marketing material, garbage is left behind in your exhibiting suite(s), the hotel will charge a fee of $250.00.  

You can find the shipping label under exhibiting/downloads and forms. Please do not address any boxes to Isabella Marquez or Lissette San Martin.  

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Mailed conference material should be sent to Hotel no more than 3 days prior to the start of conference. Arrangements for delivery of packages should be made through the Hotel contact. You must prepay all packages sent to the Hotel. Delivery of over 5 boxes will incur a fee of $15 per box. 

all room nights + tax will be charged upon receiving of your exhibiting form.  these charges are non-refundable.

the fairmont does not work with credit card authorization forms.  if you would like to pre-pay your sleeping rooms, add credit card on file for your exhibiting space, please email the hotel so they can send you a link.  The hotel no longer work with forms.

contact: Royal Service at cpz.reservations@fairmont.com or call 310.424.3030

Suites are not equipped with kitchens or refrigerators.  If you would like to order a refrigerator, please contact the hotel directly: COMING SOON

parking:  Daily Rate is $20.00.  That is an all-day rate. if you are here all day for meetings, hotel will still honor that rate if you mention to the valet that you are here for LA Screenings.

overnight parking: $65.00

Catering Menu & Forms now available via Forms & Downloads section. Please note even if you are not ordering anything, fill out the form to advise when you would like housekeeping done in your exhibiting suites. Keep in mind your meetings, if you do not wish to be disturbed we recommend a time after your last meeting.

if you would like to order anything to your suite, please email the contact above beforehand (ie, easels, door stoppers, etc).

DEADLINE FOR CATERING ORDERS MAY 5TH, 2025

rooms/suites do not have REFRIGERATORS.  $55.00 to order.  limited qualities.  email the hotel directly to request.