PLEASE READ BELOW BEFORE MAKING RESERVATION:


DATES:

INDEPENDENTS MAY 14-17, 2019

SET-UP FOR EXHIBITORS SUNDAY (IF REMOVING BEDS)

& MONDAY (NOT REMOVING BEDS)

STUDIO SCREENINGS TO BE CONFIRMED


CLICK HERE FOR INTERCONTINENTAL HOTEL RESERVATIONS


EARLY BIRD RATE STANDARD ROOM $345 PLUS TAX UNTIL 3/11/19

AFTER 3/11/19: $375 PLUS TAX













Check-In is at 3:00 PM.  Check-Out is at Noon.

Early check-in and Late check-out are not guaranteed or confirmed until the day of.

Non-Refundable Deposit of 1-Night’s Room + Tax taken at time of making the

reservation (see below policy)

*In addition a Housekeeping Fee per room/night will be added to your bill


CANCELLATION POLICY / DEPOSITS:

In order to guarantee the guest rooms (and function space, if applicable), guests must provide a non-refundable deposit of one night’s room and tax (for sleeping rooms).  This cancellation policy supersedes and replaces any and all prior oral or written understandings or agreements between the guest/client and hotel (IHG).  By clicking on the above link you agree to these terms.



Reservations must be made before Friday, April 19, 2019. A non-refundable charge of one night’s room and tax will be charged at the time of reservation for Attendee reservations. Cancellations will result in forfeiture of one night’s room and tax. Exhibitor reservations agree to forfeit full deposit upon cancellation. A credit card is required upon check-in to guarantee incidentals.

  

Guests not arriving for a scheduled reservation will be charged a “no-show” fee equal to one (1) night’s room and tax. After arrival, guests departing earlier than reserved, Hotel reserves the right to charge for the full amount of ALL nights in the reservation.

 

Cancellations before Thursday, April 11, 2019 include: Once reserved, any cancellations will result in a one night deposit penalty for all reservations cancelled before April 14, 2018.

 

Cancellations from Friday, April 12, 2019 – Thursday, April 25, 2019 include: Any cancellations or changes of reservations between April 15th and April 28th will result in a penalty of the full three nights’ deposit.

 

Cancellations from Friday, April 26, 2019: For any cancellations or changes of reservations as of April 28th, the hotel reserves the right to charge for the full amount of ALL nights in the reservation.

 

  1. All reservations (with name or pre-booked under your company) must have accompanying deposits sent to the hotels in order to finalize your reservation. If your deposit is not received by the hotel within 10 days, your reservation will be cancelled.

  2. The deposit equals the nightly room rate multiplied by the minimum stay required by the hotel. The total amount for your deposit will be listed on your confirmation letter.

  

DEPOSITS

In order to guarantee the guest rooms (and function space, if applicable), Group must provide a non-refundable deposit of one (1) night’s room and tax (for sleeping rooms) and Full Amount (exhibiting rooms) at the time of reservation.















 

HOUSING / SLEEPING ROOM RESERVATIONS

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